Within User management the group feature is available. Club admins can use our user management system to add, delete and edit users for their organization.
If you want to know more about user management in general you can always check this article.
What are groups?
The group feature allows club admins to create groups within the main account of their organization. Your organization has one main account, within that main account groups can be created and users of that organization can be added to one or multiple groups.
For each group, the group access rights can be edited. Group access rights determine if a group has access to databases that are available for the main account. Every user that is a member of a specific group then has access to the databases that are made available for that group.
How can I access my groups?
You have to be logged in as a club admin and go to the user management tool. Go to the right top corner, click your profile icon and select “users” in the menu. Within user management you can access the group feature by clicking on “Groups” in the top menu.
How can I add a group?
You can add groups by clicking the orange button “add group” on the right top side.
Create a group name and press the save button. Note that a group name has to be unique.
How can I edit a group?
To edit a group, click on the name of the group to open the group page. You can edit the name, group access rights and users within a group. If you have changed anything don’t forget to click the orange save button on top to save your group.
How can I delete a group?
You can delete a group by opening the group and then click the grey bin button on top to delete the group. After clicking the bin button you have to confirm to delete the group with immediate effect.
What is the "all" group?
The "all" group contains every user within your organization and this group is automatically created for every organization. The “all” group cannot be deleted and has all the databases available, but the group access is by default set on "no access". The group access rights are editable by a club admin. Every existing or newly created user will be part of this group by default and cannot be removed from the group.
How can I add (multiple) users to a group?
If you want to add one or multiple users to a group, you can open the group and go to the right side of the page. Here you can see which users are already a member of this group and you can add one or multiple users by clicking the orange “add” button. Select one or multiple users in the dropdown menu and click “add users to group” to add them with immediate effect.
Notes:
- You can only add users to a group that have an existing and active user account within the main account of your organization
- A user can be added to multiple groups
Can I see if a user is a member of one or multiple groups?
Yes, it’s possible to see if a user is a member of multiple groups by clicking on a user. If you open the user’s page click on "Groups" on your left side in the menu. The groups that the user participates in are now visible on your right side.
How can I remove (multiple) users out of a group?
To remove one or multiple users from a group, open the specific group you want to remove users from. On the right side, select the users you want to remove.
If you want to remove multiple users at the same time select them all and click on the bin button on top of the table.
Note: Users are only removed out of this group, their accounts will still be active and will stay in the main account and/or other groups they have been added to.
What are group access rights?
For each group you can set group access rights. The group access rights determine if a group has access to databases that are available for the main account.
Users that are a member of a group are able to use the databases that are made accessible to the group by the club admin. If a user is a member of multiple groups this user is able to use the databases assigned to all the groups the user has been added to.
Note: One group can have access to multiple databases.
How can I edit the group access rights?
To set the group access rights for a group you have to open a specific group. The overview on the left side displays all databases that the main account has access to, and by default, they are set to 'no access'.
For each database you have three options: “All teams”, “Selected teams” or “No access”. If you have edited the group access rights always click on the save button on top to save your settings.
All teams | Users in this group have access to all teams in this database |
Selected teams | Users in this group have limited access to this database and only to the selected teams |
No access | Users in this group have no access to this database* *The database won't show in the dropdown menu in the platform |
For these three options, the following hierarchy applies:
"All teams" has priority over "selected teams" and "no access". This also applies to "selected teams" which has priority over "no access". If a user is a member of multiple groups with different settings, the hierarchy takes over.
For example a user is a member of a group with all access to database 1, but also is a member of a group with no access to database 1, this user will still have all access to database 1.
Note: All options are editable, but only a club admin can edit group access rights.
An account that covers insights on more than one team within the organization can now give access rights to just one, multiple or all available teams among their user base.
One user now can login and switch between the teams within an organization and/or databases of the leagues they play in.
For example your organization has a performance analyst and you want to add this user to have access to every team. In that case you create a group that has access to all the available databases (and all teams) and add the performance analyst to this group.
Let's say you have a video analyst for the academy teams. This user needs to have access to all academy teams, but there's no need to have access to the first team. In that case you add this video analyst to a self-created group that only has access to the academy teams, but not to the first team.
This goes the same for your U19 head coach who you might only want to have access to the U19 team, you can add this user to a self-created group that only has access to the U19 league database.